For septic pumpers, installers and inspectors
Everything yourseptic businessruns on.
Customers, the schedule, the truck, getting paid, and the county paperwork: the real county forms, filled in from what you already know and signed on a phone at the curb.
524 county septic forms built so far, across 174 counties in 47 states.
Your county's forms.
The real ones.
We take each health department's own PDF and make it fill itself in from your customer, the property and the job. You sign on the page, the owner signs from their phone, and it goes to the county the way the county wants it. We build each one from the county's own document and check it by hand.
- forms built
- 524
- forms built
- counties
- 174
- counties
- states
- 47
- states
Built for septic.
Not a big-box CRM with a septic sticker.
It starts with the record: the customer, the property, the system. The forms, the schedule, the invoice and the AI all hang off that one record, so nothing gets typed twice and nothing gets lost.
The record
Every customer, property and system in one place
Who they are, what is in the ground, when it was last pumped, what the inspector found, and when it comes due again. Search an address and the whole history is there: jobs, photos, invoices, and the paperwork that went with them.
The paperwork
County forms, filled in on the county's own page
Open a form and it is already filled from the record, down to the tax map boxes. The facts you need sit beside it. You sign in the field, the property owner signs from their phone, and the finished form goes to the health department at the filing address you set.
The day
Scheduling, dispatch, and the truck
Drag a job onto a crew, see the day by truck, and send it to the phone in the cab. The driver gets the route along the roads, taps On my way, and the customer gets the text. Photos, GPS and signatures land back in the office the moment they are taken.
Getting paid
From finished job to paid invoice
A finished job turns into an invoice with the labor and materials already on it. Customers can pay by card, and it all syncs both ways with QuickBooks, so nobody types it twice.
The second opinion
AI that reads your inspection photos
Upload a photo of a tank, a distribution box, or a wet spot and get an assessment: cracks, standing effluent, root intrusion, early failure signs. It reads the system's own history too, names the likely cause, and puts a 6, 12 and 24 month risk window on it.
Weighing your options? See how SepticSync compares in our guide to the best CRM for septic companies.
Put it on the phone that goes to the job
The field app is the same SepticSync your office runs, built for a phone in a truck. Install it on Android or iPhone today.
- The day’s schedule, jobs, and route on the phone that is already in the truck
- Photos, GPS pins, and signatures captured on site and filed against the property
- County forms filled and signed in the field, on the county’s own page
- Drives drawn along the roads, with the miles and time for each
New in SepticSync
Your phone, your texts, and getting paid
What we added most recently, all on the same customer record as everything else.
- Your business phone, inside SepticSyncProGet a new local number or move the one you already have. Calls and texts are kept on the customer, and calls can be recorded.
- Texts to customers from your own numberGrowth and ProOn my way, about 15 minutes away, and finished, sent the moment the driver taps. Never from a shared number.
- Card payments on invoicesProCustomers pay by card through your own Stripe account, and the money goes straight to you.
- Price book synced with QuickBooksGrowth and ProYour products and services stay the same in both places, both ways, every hour.
- Move over from your old CRMBring customers, jobs, and invoices from GoHighLevel, Housecall Pro, Jobber, ServiceTitan, Workiz, FieldPulse, or any spreadsheet, plus Dropbox photos and documents onto the right customer.
- Arrival windows customers can count onEvery visit promises a window. Moving a visit past it asks first, and the driver sees what was promised.
- Service requests from the portal and your websiteGrowth and ProCustomers ask for service from their portal, and the booking page sits on your own site.
- Questionnaires before the visitAsk the customer what you need to know before the truck rolls.
- Best days to bookSuggests the days a truck is already working nearby, so a new job fits the route.
- Time on site from the price bookSet the minutes each service takes, and a job’s estimated time fills itself in.
Items without a plan name are on every plan. See what each plan includes.
Built with the people who pump the tanks.
SepticSync is early, and shipping to real septic providers and municipalities right now.
- 1
Built with septic pros, not consultants.
Every feature ships from an actual scheduling problem, an actual county form, or an actual QuickBooks reconciliation that took too long.
- 2
You email us, a human replies.
No support portal, no ticket queue. Your feedback lands with the person building it, and small fixes usually ship the same week.
- 3
Founding-provider pricing.
Early providers lock in current pricing forever. If you join now, you help shape the roadmap and never pay full retail.
Put down the paper. Run the whole operation from one place.
Pick your state and counties at signup. If we already have your county's forms, they are ready to fill that day; if not, we build them and email you when they are. Everything is free for 14 days, no card needed.
For septic providers, and for the towns and counties they file with.