The operating systemfor septic management.
Every customer, property, and septic system in one place: who you serviced, what you found, and when it's due again. County forms fill in from that record and get filed for you. Then dispatch, invoicing that syncs with your books, compliance reporting, and AI that reads your inspection photos. Built for municipalities, service providers, and homeowners. Not another big-box CRM.
*Estimated time saved versus manual filing, data entry, and reporting. Actual results vary by workflow and volume.
We find every county form. And build them for you.
Pick your state and counties at signup. Our AI reads your health department's forms library, pulls every septic-related permit, inspection, and pumping form, and builds an autofill template for each one. Usually ready in 10 to 20 minutes.
Enter your state and the counties you service. Any of the 3,143 US counties works.
Our AI reads your health department website, finds every septic form, and cross-references state regulations.
We show you every form we found, grouped by category. Add any we missed by uploading the PDF.
Autofill templates land in your dashboard. Every form auto-populates with customer, property, and job data.
See everything at a glance
A real-time dashboard for every stakeholder in the compliance chain.
Monthly Inspections
Parcel Map
Recent Activity
Inspection completed - 42 Maple Ave
2h ago
Pumping record filed - 18 Creek Rd
4h ago
Pumping scheduled - 7 Oak St
6h ago
Compliance by Zone
Purpose-built for septic. Not another big-box CRM.
It starts with the record: customer, property, system. Forms, dispatch, invoicing, compliance, and AI all hang off that one record, so nothing gets typed twice and nothing gets lost.
One record for every customer and property
Every customer, every property, and every system you have worked on lives in one place: who they are, what is in the ground, when it was last pumped, what the inspector found, and when it comes due again. Search an address and the whole history is there: jobs, photos, invoices, and the paperwork that went with them.
County forms, filled and filed
We find your county’s septic forms and build a fillable version of each one. They fill themselves in from the record you already have, down to a site plan drawn from the parcel and system data. You sign in the field, the property owner signs from their phone, and the finished form goes to the health department at the filing address you set.
Scheduling, dispatch, and the work in the field
Put jobs on a calendar, assign a crew, and watch the day run on a live map. Techs get the route, the customer gets a GPS ETA text, and the inspection happens on a phone, so photos, GPS coordinates, and signatures land back in the office the moment they are taken.
From first call to paid invoice
Website inquiries, phone calls, and referrals land in one inbox and become customers, estimates, and jobs in a click. A finished job turns into an invoice with the labor and materials already on it. Customers pay online, and it all syncs both ways with QuickBooks so nobody types it twice.
Compliance reporting that writes itself
Inspections and pumping logs build a permanent record for every parcel. Municipalities see the whole jurisdiction at a glance, and stop chasing providers for filings that now arrive digitally instead of by fax or mail.
AI that reads your inspection photos
Upload a photo of a tank, a distribution box, or a wet spot and get an instant assessment: cracks, corrosion, root intrusion, early failure signs. Describe the symptoms and it cross-references the system’s own history to name the likely cause, then puts a 6, 12, and 24-month risk window on it.
How SepticSync works
Three roles, one connected workflow.
Service Provider
Pumpers, inspectors, and testing labs run the whole business in one place: the customers, the properties, the jobs on the calendar, the crew in the field, and the invoices that follow. It talks to QuickBooks, so the books stay right without anyone entering the same job twice.
- Customers, properties, jobs, and invoices in one place
- Photo analysis that backs up what you tell the customer
- Inspections done on a phone: photos, GPS, signatures
- Invoices flow into QuickBooks without re-entry
- GPS ETA texts, and the next service booked before you leave
Municipality
Health departments and town offices see every parcel in the jurisdiction, its compliance status, and the filings behind it. Providers file to you digitally instead of by fax and phone tag, and a report for the board comes out of the dashboard instead of a filing cabinet.
- Every parcel with real-time compliance status
- AI diagnostics flag failing systems before they pollute
- Filings arrive automatically from providers, no phone calls
- Search compliance history by address in one click
- Real-time visibility during health inspector visits
Homeowner
Homeowners get a clear picture of their own system: when it was last pumped, when it is due, and what the last inspector found. Book service online, get a reminder before a deadline, and hand a buyer the full compliance history the day they ask for it.
- Automated reminders before pumping and inspection deadlines
- AI health checks: upload a photo and know your risk level
- Book inspections and pumping services online
- Instant compliance history for property sales
- No more calling the town to track down records
What SepticSync replaces
The paper, phone calls, and guesswork of septic ops, swapped for one connected platform.
Municipality
Service Provider
Put it on the phone that goes to the job
The field app is the same SepticSync your office runs, built for a phone in a truck. Install it on Android today. The iPhone version is with Apple for review.
- The day’s schedule, jobs, and route on the phone that is already in the truck
- Photos, GPS pins, and signatures captured on site and filed against the property
- County forms filled and signed in the field, on the county’s own page
SepticSync is being built with its first customers
We're shipping to real septic providers and municipalities right now. When we have testimonials, we'll put them here, with names, towns, and real numbers.
Built with septic pros, not consultants
Every feature ships from an actual scheduling problem, an actual county form, or an actual QuickBooks reconciliation that took too long.
You email us, a human replies
No support portal, no ticket queue. Your feedback lands with the person building it, and small fixes usually ship the same week.
Founding-provider pricing
Early providers lock in current pricing forever. If you join now, you help shape the roadmap and never pay full retail.
Put down the paper. Run the whole operation from one place.
SepticSync is purpose-built for municipalities and service providers in every US county. Pick your state and counties at signup, our AI does the rest. Use everything free for 14 days, no card needed.
Built for municipalities and service providers in every US county.